Executive Assistant – Masahito Hayashi Project, School of Data Science (Ref.PR2025/117/01)
Job Description
Professor/Project Introduction
Masahito Hayashi was born in Japan in 1971. He received the B.S. degree from the Faculty of Sciences in Kyoto University, Japan, in 1994 and the M.S. and Ph.D. degrees in Mathematics from Kyoto University, Japan, in 1996 and 1999, respectively. He worked in Kyoto University as a Research Fellow of the Japan Society of the Promotion of Science (JSPS) from 1998 to 2000, and worked in the Laboratory for Mathematical Neuroscience, Brain Science Institute, RIKEN as a Researcher from 2000 to 2003. He worked in ERATO Quantum Computation and Information Project, Japan Science and Technology Agency (JST) as the Research Head from 2003 to 2006, and in ERATO-SORST Quantum Computation and Information Project, JST as a Group Leader from 2006 to 2007.
He also worked in the Superrobust Computation Project Information Science and Technology Strategic Core (21st Century COE by MEXT) Graduate School of Information Science and Technology, The University of Tokyo as an Adjunct Associate Professor from 2004 to 2007. He worked in the Graduate School of Information Sciences, Tohoku University as an Associate Professor from 2007 to 2012. In 2012, he joined the Graduate School of Mathematics, Nagoya University as a Full Professor. He worked in Shenzhen Institute for Quantum Science and Engineering, Southern University of Science and Technology, Shenzhen, China as a Chief Research Scientist from 2020 to 2023. In 2023, he joined School of Data Science, The Chinese University of Hong Kong, Shenzhen (CUHK-Shenzhen) as a Presidential Chair Professor, and joined International Quantum Academy (SIQA) as a Chief Research Scientist.
He worked in Center for Advanced Intelligence Project, RIKEN as a Visiting Scientist from 2017 to 2020. He worked in Shenzhen Institute for Quantum Science and Engineering, Southern University of Science and Technology, Shenzhen, China as a Visiting Professor from 2018 to 2020, and in Center for Quantum Computing, Peng Cheng Laboratory, Shenzhen, China as a Visiting Professor from 2019 to 2020. In 2011, he received Information Theory Society Paper Award (2011) for “Information-Spectrum Approach to Second-Order Coding Rate in Channel Coding”. In 2016, he received the Japan Academy Medal from the Japan Academy and the JSPS Prize from Japan Society for the Promotion of Science. In 2017, he was elected as an IEEE Fellow. In 2022, he was elected as an IMS Fellow. In 2022, he was elected as an Asia-Pacific Artificial Intelligence Association (AAIA) Fellow.
Position
Executive Assistant
Job Description
Applicants should have:
1. A Bachelor or above degree, overseas study experience is preferred;
2. Proficiency in Microsoft Office (Outlook, Word, Excel) will be a must;
3. Fluency in written and spoken English and Chinese, excellent written skills will be a plus;
4. Good organization skills, interpersonal skills, learning skills and a strong sense of responsibility;
5. Able to work independently, positive and have continuous improvement mindset.
Job Duties include:
1. Daily Reimbursement Management: Reimbursement of Travel Expenses, Conference Fees, and Membership Fees, Medical Treatment Documents etc.
2. Research Project Support: 1)Assist in organizing the application materials; 2)Track the review progress from the scientific research department; 3)Assist with the financial audit;
3. IQA Support: Payroll Settlement Calculation and Labor Cost Estimation Issues;
4. Tax-related Issues;
5. Student Affairs: 1).Student contract signing; 2).Arrangement of workstations; 3).Disbursement of labor fees;
6. Green card renew and other duties as assigned by the supervisor;
7. Equipment Purchasing: Responsible for managing correspondence and coordinating internal administrative and financial processes related to equipment purchases, as needed;
8. Event and other activities organization: Assist with scheduling internal academic talks and coordinating with invited speakers, when necessary.
Salary and Fringe Benefits
Salary will be comparable to international standards, commensurate with experience and accomplishments. Appointments will be made under the establishment of CUHK-Shenzhen, and employee benefits will be provided according to the relevant labor laws of Mainland China as well as CUHK-Shenzhen regulations.
Application Procedure
Please prepare for CV in English, and two referees’ contact information, and send to duyue@cuhk.edu.cn. Review of applications/nominations will begin immediately and will continue until the post is filled.
